What Types of Printers Can I Rent?

If you’re planning to rent a printer for your business or personal use, you might be wondering: what types of printers can I rent? With a wide range of options available, it’s important to choose the right one that fits your needs, whether you’re printing documents, graphics, or high-volume materials. In this guide, we’ll explore the most common types of printers available for rental, what they’re used for, and which one might be right for you.

Why Consider Printer Rental?

Printer rentals offer an affordable and flexible alternative to buying. You don’t have to deal with large upfront costs, long-term maintenance, or the hassle of disposing of outdated equipment. Whether you need a printer for a few days, a month, or even a year, renting gives you access to the latest technology without the long-term commitment.

If you’re new to printer leasing, you can first read this beginner guide on what is printer rental.

Inkjet Printers

Best for: Low-volume color printing, home or small office use

Inkjet printers are commonly rented by small businesses or home users who need color printing for photos, documents, or flyers. They work by spraying tiny droplets of ink directly onto the paper, resulting in high-quality color output.

Pros:

• High-quality color prints

• Affordable rental cost

• Compact and easy to set up

Cons:

• Slower than laser printers

• Ink cartridges can be costly if printing in bulk

If your printing needs are light and focused on color, an inkjet printer rental might be the perfect fit.

Laser Printers

Best for: Fast, high-volume black and white or color printing

Laser printers use a laser beam and toner to produce crisp, smudge-free text. They are ideal for offices that require fast and consistent output of documents such as contracts, reports, and invoices.

Pros:

• Fast printing speed

• Sharp, professional-quality text

• Efficient for large print jobs

Cons:

• Larger footprint than inkjets

• Higher upfront cost (though rental eliminates this)

Laser printers are a top choice for corporate environments and schools due to their speed and efficiency.

Multifunction Printers (MFPs)

Best for: Offices needing to print, scan, copy, and fax

Multifunction printers—also called all-in-one printers—combine several functions into a single device. These are especially popular among businesses because they reduce the need to maintain multiple machines.

Pros:

• Space-saving

• Cost-efficient

• Ideal for day-to-day office tasks

Cons:

• May be more expensive than single-function printers

• Some features may be unused depending on your needs

Many printer rental providers include MFPs in their packages. Make sure to ask what is included in the printer rental agreement.

Production Printers

Best for: Commercial use, marketing agencies, print shops

If you’re running a printing business or need to produce thousands of pages per day, a production printer is your go-to choice. These high-end machines are built for volume, speed, and consistent quality.

Pros:

• Handles large-scale printing with ease

• Consistent image quality

• Advanced finishing options (binding, folding, etc.)

Cons:

• Requires more space

• Higher rental cost

Production printer rentals are usually tailored for medium to large businesses with high daily print volumes.

Photo Printers

Best for: Photography studios, creatives, and events

When quality photo output is essential, photo printers deliver exceptional image resolution. They’re popular for photo booths, studios, and events where on-demand photo printing is needed.

Pros:

• High-resolution image output

• Great for printing photos, portfolios, or marketing material

Cons:

• Slower than regular printers

• Costly ink or paper

If your business revolves around visual content, renting a photo printer is a smart move.

Dot Matrix Printers

Best for: Industrial settings, carbon-copy forms, invoices

Though older in technology, dot matrix printers are still rented for specific tasks like printing carbon-copy receipts, invoices, or data logs in industrial environments.

Pros:

• Durable and long-lasting

• Can print on multi-part forms

• Low operating cost

Cons:

• Noisy and slow

• Poor graphics and image printing

They’re not ideal for standard office use, but still have a niche in logistics, banking, and warehousing industries.

Wide Format Printers (Plotters)

Best for: Architectural firms, engineers, designers

Wide format printers, also known as plotters, are used to print blueprints, posters, banners, and other large-format materials.

Pros:

• Prints on larger paper sizes

• High precision for CAD and graphic design

Cons:

• Bulky and expensive

• Not suitable for daily office use

If you work in architecture, construction, or event planning, wide format printer rentals can support your large-scale visual needs.

Choosing the Right Printer for Your Needs

Here’s a quick comparison:

How Long Can You Rent a Printer?

Rental terms are typically flexible. Whether you need it for a few days, weeks, or even years, most providers can tailor the contract based on your needs. Learn more about flexible options in this article: How long can I rent a printer for?

How Much Does Printer Rental Cost?

Costs vary depending on the type of printer, rental duration, and service inclusions. For example, basic inkjet rentals can start affordably, while production printers cost more due to their capabilities. For full details, see How much does printer rental cost?

Final Thoughts

So, what types of printers can I rent? The answer depends on what you need. From inkjets and lasers to wide-format and production printers, there’s a perfect option out there—whether you’re printing reports or posters, invoices or invitations.

Choosing the right printer rental is not just about the machine—it’s also about understanding your workload, budget, and business goals. And when you rent, you gain flexibility, maintenance support, and access to newer models—all without the full cost of ownership.

If you’re ready to explore rental options, visit our complete guide on what types of printers can I rent for a deeper look.