In today’s fast-paced and cost-conscious business environment, printer rentals offer a flexible and budget-friendly alternative to buying new equipment. However, before you sign any rental agreement, it’s important to know exactly what you’re getting. This blog post explores printer rental inclusions—the standard features, services, and support you can typically expect when you rent from a reliable provider.
Whether you're a small office or a large-scale enterprise, understanding these inclusions will help you assess value, avoid hidden costs, and ensure smooth operations.
What Are Printer Rental Inclusions?
Printer rental inclusions refer to the bundled features and services that come with a printer lease or rental agreement. These inclusions are designed to provide a complete solution—helping businesses avoid the hassle of separate maintenance contracts, supply sourcing, or unexpected repair expenses.
Let’s break down the typical components included in a comprehensive printer rental package.
1. Hardware and Equipment
At the core of every printer rental is the physical printer or multifunction device. Depending on your needs, this could include:
Black-and-white or color laser printers
Multifunction printers (MFPs) that scan, copy, print, and fax
High-speed or high-volume machines for large-scale operations
Most providers will also offer flexible upgrade options if your printing needs grow.
2. Regular Maintenance and Servicing
One of the biggest advantages of renting a printer is the built-in maintenance and service support. This usually includes:
Scheduled preventive maintenance to avoid breakdowns
On-site technical support and troubleshooting
Replacement of worn-out parts or components
By having maintenance included, you minimize the risk of downtime and eliminate surprise repair costs.
3. Toner and Ink Supplies
Printer rental packages often cover toner and ink replacement, either on a usage-based system or through auto-replenishment programs. This ensures:
You don’t run out of ink during critical printing tasks
You save time on procurement and inventory management
You maintain consistent print quality
Some agreements may also include paper and basic consumables, although this varies by provider.
4. Technical Support and Troubleshooting
A key inclusion is access to technical support, which may be available:
On-site for hardware-related issues
Remote for configuration or network issues
Through a helpdesk or ticketing system
This kind of support ensures quick resolution of issues, saving your IT team valuable time.
Related: Copier Support Options
5. Installation and Setup
Initial delivery, setup, and installation are typically included in printer rental contracts. This may cover:
Network configuration
Driver installation on multiple workstations
Training your staff on how to use the printer
Having experts handle installation avoids compatibility issues and ensures your printer is ready to go from day one.
Related: Setting Up a Home Office Printer
6. Replacement Units and Backup Equipment
Some rental providers offer backup units or quick-replacement services in case of prolonged issues. This inclusion is especially valuable for businesses with high printing demands and tight deadlines.
7. Usage Monitoring and Reports
Advanced printer rental plans may also include usage tracking tools or dashboards to help:
Monitor print volumes
Analyze cost per page
Detect unauthorized usage
This data can help improve operational efficiency and manage printing expenses more effectively.
8. Flexible Contract Terms
While not always labeled an inclusion, flexible rental terms are often part of the package. This means you can:
Choose between short-term or long-term rental
Upgrade or downgrade units as needed
Cancel or extend your rental with minimal penalties
Related: Contract Terms for Short-Term Rentals
Questions to Ask Before Signing a Rental Contract
Before committing, ask the provider the following:
What is the frequency and coverage of maintenance visits?
Are toner, ink, and other consumables included?
Is there a guaranteed response time for service calls?
Will I receive usage reports or analytics?
Are there charges for installation, setup, or delivery?
What happens if the machine breaks down beyond repair?
Clear answers to these will help ensure there are no surprises down the road.
Why Understanding Inclusions Matters
Not all rental agreements are created equal. Knowing the printer rental inclusions can protect your business from hidden fees, unexpected repairs, or service delays. A transparent and inclusive contract leads to:
Better budgeting
Greater operational control
Peace of mind for your IT and admin teams
Choose a Trusted Provider Like Marga Enterprises
When it comes to renting printers in the Philippines, Marga Enterprises stands out for its complete, transparent, and customer-centric rental plans. We offer:
All-in-one packages with no hidden fees
Nationwide support and reliable service
Modern, eco-friendly printer models
Affordable rates tailored to your business size and volume
Whether you’re a startup or a large corporation, we’re here to help you print smarter, greener, and more affordably.
Related: Best Printers for Remote Work
Related: Portable Printers for Home Offices
Conclusion
Understanding the printer rental inclusions is essential for making a smart business decision. From hardware and maintenance to ink supplies and technical support, a comprehensive rental package ensures you get the performance you need without unexpected costs.
At Marga Enterprises, we make this process easy and transparent—so you can focus on your work while we take care of the printing. Reach out to us today to explore our rental plans.
Contact us:
0917 164 2540 | 0961 448 1276
marga.enterprises2013@gmail.com
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Let us help you print better—efficiently, affordably, and sustainably.