Can I Upgrade My Rented Printer?

If you’re using a rented printer for your business or home office, you may have wondered: Can I upgrade my rented printer? The short answer is yes, but the process depends on your rental provider and agreement terms. In this post, we’ll walk you through everything you need to know about upgrading your rented printer — when it’s allowed, why it may be a smart move, and what options are available.

Whether you need faster performance, better print quality, or more features, upgrading your printer rental might be the right step forward.

Why Do People Consider Upgrading Their Rented Printers?

Over time, your printing needs may evolve. A printer that worked perfectly a few months ago might not meet your current demands today. Here are a few reasons why customers consider upgrading their rented printers:

• Increased printing volume due to business growth

• Need for multifunction capabilities (scan, copy, fax)

• Desire for better print resolution or color output

• Faster print speeds for productivity

• Support for newer software or network features

Upgrading your rented printer ensures your equipment keeps up with your goals — without the full cost of buying a new device.

Can I Upgrade My Rented Printer?

Yes, in most cases, you can upgrade your rented printer, especially if you’re working with a flexible rental provider. Printer rental companies understand that your business needs can change. Whether you’re partway through a rental contract or nearing renewal, upgrade options are usually available.

The upgrade process depends on a few key factors:

1. Your Rental Agreement Terms

Your printer rental agreement outlines what’s included and what’s allowed. Some contracts include flexible upgrade options or swap-out clauses. Others may require you to fulfill a minimum rental period before switching equipment. You can learn more about what’s included in a rental agreement here.

If you’re unsure, reach out to your provider and ask these questions:

• Is there a minimum period before I can request an upgrade?

• Will there be additional costs?

• What models can I upgrade to?

2. Your Rental Duration

Are you on a short-term or long-term rental plan? Some providers offer monthly flexibility, while others operate on fixed contracts. This guide on rental durations can help you understand what options exist based on your timeline.

If you’re on a long-term plan, you may be eligible for a mid-contract upgrade — especially if you’re switching to a higher-tier model.

Benefits of Upgrading Your Rented Printer

If you’re thinking about upgrading, here are a few advantages you can expect:

1. Improved Performance

Upgraded printers come with better speeds, larger memory, and improved processing power — essential for fast-paced businesses.

2. Access to New Features

Modern printers often support cloud printing, wireless connectivity, and mobile apps. An upgrade might also bring built-in finishing tools like stapling, sorting, or duplex printing.

3. Better Cost-Efficiency

While it may sound counterintuitive, upgrading can sometimes save you money. Newer printers can lower your cost per page, reduce downtime, and optimize your ink or toner usage.

4. Scalability for Growth

As your team grows, so does the need for better office equipment. Upgrading ensures your infrastructure scales with your operation.

How to Start the Upgrade Process

If you’re ready to upgrade your rented printer, follow these steps:

Step 1: Review Your Current Rental Contract

Look for clauses about upgrades, mid-contract changes, or minimum usage periods.

Step 2: Contact Your Rental Provider

Ask about available upgrade models and discuss any additional costs or required paperwork. Reputable providers will offer guidance and a smooth transition process.

Step 3: Choose the Right Printer Model

Not sure what printer to choose? Your provider should offer a list of options. You can also check this guide to types of printers you can rent to explore the best fit for your needs.

Step 4: Schedule the Upgrade Delivery

Once confirmed, the provider will deliver and set up your new unit — often at little or no extra charge. They’ll also take care of returning the old one.

Is There an Extra Cost to Upgrade?

Sometimes yes, sometimes no.

If you’re switching to a more advanced or higher-tier printer, you might be required to pay:

• A one-time upgrade fee

• A higher monthly rental cost

• Additional setup or transportation fees

However, many providers will waive or reduce fees if you’ve been a long-term customer or if the upgrade is part of a renewal or extension. It’s best to compare your options before deciding.

For cost comparisons on printer rentals, visit this resource on printer rental pricing.

Should I Upgrade My Rented Printer?

Here’s a quick checklist to help you decide:

✅ You’ve outgrown your current printer’s capabilities
✅ You’re experiencing frequent paper jams, slow speeds, or outdated features
✅ Your printing volume has increased significantly
✅ You’re expanding your team or office space
✅ You want to improve print quality for marketing or client-facing documents

If you answered “yes” to two or more, it’s worth exploring an upgrade.

Conclusion: Upgrading Made Simple

So, can you upgrade your rented printer? Absolutely. With the right provider and the right timing, it can be a smooth and worthwhile process.

By upgrading, you ensure your print setup stays modern, efficient, and aligned with your goals. It’s all about choosing a partner that understands your business — and is ready to grow with you.

If you’re currently renting or planning to start, check out this beginner’s guide to what printer rental is and how it works to get familiar with the full process.

Need Help Upgrading?
If you’re already renting from Marga Enterprises or want to explore upgrade options, our team is here to assist. We’ll help assess your needs and suggest the best upgrade path — with no pressure and no unnecessary costs.

📞 Contact us today to discuss your options and print smarter!