Renting a printer has become a common solution for many businesses looking to save on upfront costs, avoid maintenance headaches, and stay updated with the latest technology. But with so many types of printers available—from basic inkjets to high-end multifunction devices—understanding the cost of renting different printer types is essential for making a wise decision.
In this blog post, we’ll break down the average rental costs of various printer types, what factors influence these costs, and how to choose the right one for your business needs.
Why Rent a Printer Instead of Buying?
Before diving into specific types, it's worth asking: why rent in the first place?
Lower upfront cost – Renting removes the need for large capital expenditure.
Predictable monthly expenses – You can budget better with fixed rental rates.
Maintenance included – Most rental agreements include repair and toner services.
Upgradable anytime – You can switch to newer models without buying new equipment.
If you're looking for a smart way to manage your print environment, renting is an option worth exploring.
Common Printer Types and Their Rental Costs
Let’s now explore the cost of renting different printer types commonly available for businesses.
1. Inkjet Printers
These are suitable for small offices or home-based businesses with low to moderate print volumes.
Average Monthly Rental: ₱800 to ₱1,500
Best For: Color-rich documents, photos, low-volume printing
Limitations: Slower speed, higher cost per page, not ideal for heavy-duty use
Tip: If your team prints only occasionally and values color quality, inkjets are budget-friendly options.
2. Monochrome Laser Printers
Fast and efficient, monochrome laser printers are ideal for high-volume black-and-white printing.
Average Monthly Rental: ₱1,200 to ₱2,000
Best For: Office documents, reports, invoices
Advantages: Low cost per page, fast output, durable performance
This is a practical option for finance departments, schools, or law firms that print in black and white.
3. Color Laser Printers
If your business requires sharp color prints, a color laser printer is a solid investment.
Average Monthly Rental: ₱2,000 to ₱4,500
Best For: Marketing materials, presentations, colored documents
Advantages: Professional output, faster than inkjets, cost-efficient for large color jobs
Explore more insights in this cost analysis of high-end printer rentals.
4. Multifunction Printers (MFPs)
These all-in-one devices can print, scan, copy, and sometimes fax.
Average Monthly Rental: ₱3,000 to ₱8,000
Best For: Mid to large-sized offices needing centralized document management
Advantages: Space-saving, all-in-one convenience, increased productivity
If your team handles bulk documents daily, MFPs are worth the cost.
5. Production Printers
These are commercial-grade machines used for mass printing, ideal for print shops or publishing houses.
Average Monthly Rental: ₱10,000 to ₱30,000+
Best For: Print businesses, advertising agencies, bulk printing needs
Advantages: High capacity, advanced finishing options, lightning-fast output
Costs vary widely depending on finishing tools (stapling, folding) and duty cycle.
Factors That Influence Rental Costs
1. Printer Features
Touchscreen panels, wireless connectivity, or finishing options can raise rental prices.
2. Print Volume
Printers designed for high monthly duty cycles will cost more than those for low-volume use.
3. Rental Term
Longer-term contracts often offer discounted rates compared to short-term rentals.
4. Seasonal Demand
Prices may fluctuate based on peak business seasons. Learn more about seasonal variations in rental costs.
5. Supplier Pricing Models
Not all providers charge the same. Comparing vendors is a smart step—check this guide on comparing printer rental companies’ costs.
Cost Comparison Table
| Printer Type | Average Monthly Cost (₱) | Best Use Case |
|---|---|---|
| Inkjet Printer | 800 – 1,500 | Small offices, photo-quality prints |
| Monochrome Laser Printer | 1,200 – 2,000 | High-volume text printing |
| Color Laser Printer | 2,000 – 4,500 | Professional color documents |
| Multifunction Printer | 3,000 – 8,000 | Offices needing all-in-one functionality |
| Production Printer | 10,000 – 30,000+ | Commercial print shops |
Choosing the Right Printer for Your Needs
To decide what type to rent, ask yourself:
What do I print the most? Text vs. color graphics vs. photos
How often do I print? Daily bulk printing vs. occasional jobs
Do I need advanced functions? Scanning, copying, finishing, or mobile printing
For cost planning, this cost breakdown of renting different printer types can guide your decision.
How Economic Trends Affect Rental Pricing
Rental costs are also affected by broader market conditions. Supply chain issues, inflation, and currency fluctuations can raise or lower rates. For the latest market insights, see this article on economic trends and printer rental costs.
Final Thoughts: Is Renting Right for You?
If you want flexibility, manageable costs, and professional-grade printing without the burden of ownership, renting a printer can be a smart move. The key is to assess your actual printing needs, compare providers, and understand the cost of renting different printer types.
By doing your research and partnering with a reliable rental provider, you can control printing expenses while maintaining productivity.
Need help choosing the best printer to rent? Reach out to Marga Copier Rental for personalized advice based on your budget and needs.