Best Printers for Startup Offices: What to Look for and Why It Matters

Launching a startup is exciting—but it also comes with many decisions that affect your daily operations and long-term success. One key consideration often overlooked is choosing the best printers for startup offices. Yes, even in the digital age, having a reliable printer is essential for contracts, invoices, marketing materials, and more. But what type of printer should you get? Should you buy or rent? What features do you need?

In this guide, we’ll explore everything startups need to know about choosing the best printers for startup offices, including top features, printer types, and why many startups are turning to printer rentals for flexibility and savings.

Why Your Startup Needs a Reliable Printer

While cloud storage and digital signatures are becoming more common, the need for printed documents hasn’t disappeared. Startups often need printers for:

• Printing client proposals and contracts

• Scanning signed documents

• Creating flyers and brochures

• Internal records and reports

Having a dedicated office printer helps you save time and project a professional image. The key is choosing the right one.

Features to Look for in Printers for Startup Offices

Not all printers are created equal, especially when you’re starting a business. Here are the top features to consider:

1. Multifunction Capabilities

Look for a printer that can print, scan, copy, and even fax. This saves space and eliminates the need to buy separate equipment.

2. Print Speed and Volume

Startup offices often need to print in batches. Choose a printer with at least 20-30 pages per minute (ppm) for black and white printing and a monthly duty cycle that matches your expected use.

3. Wireless and Mobile Printing

With hybrid and remote setups more common, wireless connectivity, mobile printing, and cloud integration are must-haves.

4. Cost per Page

Look beyond the initial price tag. Consider the ongoing cost of ink or toner. Laser printers typically offer a lower cost per page than inkjets, which may matter if you print a lot.

5. Compact Design

Startups often operate in smaller office spaces. A compact printer that fits on a desk or in a corner without sacrificing performance is ideal.

Inkjet vs. Laser: Which Is Best for Startups?

Inkjet Printers

• Best for: Startups that need high-quality color prints (e.g., creative agencies, design firms)

• Pros: Sharp image quality, lower upfront cost

• Cons: Slower speeds, higher ink replacement cost

Laser Printers

• Best for: Offices that do high-volume black and white printing (e.g., law firms, finance startups)

• Pros: Fast, cost-efficient printing, longer-lasting toner

• Cons: Higher initial cost (but can be avoided through rental)

Why More Startups Are Renting Printers

Buying a printer can be a significant upfront expense. That’s why many startups are choosing printer rental solutions instead. Renting allows you to access high-performance devices without the large capital investment.

Here’s why it makes sense:

1. Lower Startup Costs

Instead of spending thousands on office equipment, you can rent printers and use your capital for growth. Learn more about cost-effective printer rentals for startups.

2. Access to High-End Models

Get the latest features and reliable performance without paying full price. You can even upgrade as your needs grow.

3. Maintenance and Support Included

Printer rentals often come with technical support and maintenance, reducing your IT burden. This is especially helpful for startups without a full-time tech team.

4. Flexibility as You Scale

Your printing needs today may change in six months. Rentals offer the flexibility your startup needs to scale without penalties or long-term commitments.

5. Real-World Success

Many startups have already benefited from rental setups. See how others are doing it through case studies of printer rentals for startups.

Recommended Printers for Startup Offices

Here are a few models that consistently get high marks for startup use:

1. HP LaserJet Pro MFP M428fdw

• Multifunction (print, scan, copy, fax)

• Fast printing (40 ppm)

• Wireless printing & strong security features

• Ideal for high-volume, fast-paced environments

2. Brother HL-L2395DW

• Monochrome laser printer

• Compact and affordable

• Wireless and mobile printing

• Great for startups with minimal color printing needs

3. Canon PIXMA TR8620

• Inkjet printer with excellent photo and color quality

• Good for creative businesses

• Built-in scanner and auto document feeder

• Smaller footprint, fits in tighter spaces

4. Epson EcoTank ET-4850

• Low-cost ink refill system

• Great for offices that need to print a lot in color

• High up-front cost, but big savings over time

Should You Buy or Rent?

Here’s a quick comparison to help you decide:

If you’re not sure yet, this guide to why startups should rent printers offers more insights.

Final Tips for Choosing a Printer

• Estimate your monthly printing volume. This helps you avoid overpaying or overworking your printer.

• Check compatibility. Make sure the printer works well with your operating systems and devices.

• Think long-term. Choose a scalable option that can grow with your team.

• Look for bundled deals. Some rental providers offer bundled packages with ink, paper, and support included.

Conclusion: Make the Smart Choice for Your Startup

Choosing the best printers for startup offices doesn’t have to be overwhelming. Focus on what you truly need—speed, reliability, cost efficiency, and support. And remember, you don’t need to buy outright. Rental options offer flexibility and peace of mind while helping you stay focused on what matters most: building your business.

Explore more rental options and helpful guides at Marga.biz, your trusted partner in affordable and reliable office solutions.