Best Network Printers for Offices: A Practical Guide for Smarter Printing

Best Network Printers for Offices

In the modern workplace, efficient printing solutions are crucial. Whether you're managing a small team or a large-scale operation, having the best network printers for offices ensures seamless workflow, fast output, and cost-effective document handling. In this blog, we’ll guide you through what makes a great network printer, recommend top models, and help you choose the right device based on your office needs.

What is a Network Printer?

A network printer is a printer connected to a shared office network, allowing multiple users to print from their computers or mobile devices without needing a direct connection via USB. It’s a must-have for collaborative environments where convenience and productivity are priorities.

Why Choose a Network Printer for Office Use?

Offices often require:

  • Shared access among employees

  • Wireless or Ethernet connectivity

  • Remote print capability

  • Security features to manage access and prevent data leaks

Investing in the best network printers for offices is not just about printing—it’s about optimizing your office systems.

Key Features to Look For in Network Printers

Before buying a printer, consider these factors:

  1. Connectivity Options
    Look for Ethernet, Wi-Fi, Wi-Fi Direct, and mobile printing compatibility (AirPrint, Google Cloud Print).

  2. Print Speed and Volume
    Choose printers with higher pages-per-minute (PPM) rates and monthly duty cycles if you print large volumes.

  3. Monochrome vs. Color Printing
    For text-heavy offices, monochrome printers are efficient and budget-friendly. For marketing or creative needs, a color printer is essential.
    ➤ Learn more about Monochrome Printers for Office Use

  4. Total Cost of Ownership
    Consider the long-term costs including ink or toner, maintenance, and energy use.

  5. Support and Warranty
    Look for printers from manufacturers or rental services offering dependable support.
    ➤ See the Office Printers with Best Support

Best Network Printers for Offices (2025 Picks)

Below are some of the top-rated options based on different office sizes and printing needs:

1. HP LaserJet Pro M428fdw (Best for Small Offices)

  • Type: Monochrome Laser

  • Connectivity: Ethernet, Wi-Fi, USB, Mobile Printing

  • Pros: Fast printing (up to 40 ppm), compact design, strong security features

  • Best for: Teams of 5-10 who need high-speed document printing

2. Brother HL-L8360CDW (Best Color Laser for Mid-Sized Offices)

  • Type: Color Laser

  • Connectivity: Ethernet, Wi-Fi, NFC

  • Pros: High print volume, low cost per page, expandable trays

  • Best for: Marketing teams or general offices with mixed printing needs

  • ➤ Learn more about Best Laser Printers for Offices

3. Canon imageCLASS MF743Cdw (Best All-in-One Network Printer)

  • Type: Color Laser, All-in-One

  • Connectivity: Ethernet, Wi-Fi, USB

  • Pros: Scan, copy, fax features included, intuitive touchscreen

  • Best for: Offices looking for multi-function capabilities in one device

4. Epson EcoTank Pro ET-5850 (Best Inkjet Network Printer)

  • Type: Inkjet (Supertank)

  • Connectivity: Ethernet, Wi-Fi, USB, Mobile

  • Pros: Extremely low running cost, no cartridges needed

  • Best for: Offices with moderate volume and frequent color printing

  • ➤ Check out more Inkjet Printers for Office Use

5. Kyocera ECOSYS P6235cdn (Best for High Volume Printing)

  • Type: Color Laser

  • Connectivity: Gigabit Ethernet, Wi-Fi (optional), USB

  • Pros: Long-life components, excellent durability, low maintenance

  • Best for: Larger offices with constant print demands

Should You Buy or Rent Your Network Printer?

For many businesses, renting a printer can be more cost-effective than purchasing, especially for short-term needs or rapidly growing teams. Rentals typically include:

Tips for Maintaining Your Office Printer

To maximize the life and performance of your office network printer:

  • Regularly update firmware

  • Use only recommended toner or ink

  • Keep the printer clean and dust-free

  • Monitor usage and set print quotas if needed

  • Schedule periodic maintenance from a trusted provider

Conclusion: The Right Printer Streamlines the Whole Office

Choosing the best network printers for offices isn't just about brand or speed—it’s about matching your business workflow with the right machine. Whether you need speed, color accuracy, or low-cost efficiency, there’s a printer that suits your needs.

With options ranging from monochrome workhorses to multifunction inkjet machines, there’s no reason to settle for less than perfect. Make sure your next printer fits your team, your budget, and your future.

Need Help Choosing?
Visit Marga.biz for expert support, rentals, and top-rated office printer solutions tailored to your business needs.